Privacy Policy - AKA Literary

AKA Literary Management — Privacy Policy

Effective Date: August 3, 2025

Last Updated: August 3, 2025

1. Who We Are

AKA Literary Management (“we,” “our,” “us”) is a U.S.-based literary agency committed to protecting your privacy. This policy applies to www.akaliterary.com and any affiliated pages (“our website”).

We comply with:

United States privacy laws (e.g. CCPA/CPRA, VCDPA, CPA, COPPA, FTC guidelines)
International privacy standards, including GDPR and UK GDPR

2. Information We Collect

We may collect the following personal information:

Identifiers: Name, email, phone, mailing address
Manuscript submissions: query letters, résumés, synopses, sample chapters
Communication details: emails or contact form messages
Technical info: IP address, browser type, device data, cookie identifiers

We do not knowingly collect information from anyone under age 18.

3. How and Why We Use Your Data

We use personal information to:

Respond to queries, submissions, or professional inquiries
Manage author and client relationships
Send newsletters and event updates (only with consent)
Improve website performance and usability
Comply with legal obligations

Legal bases (EU/UK GDPR): Consent, contract, legal obligation, legitimate interest

Business purposes (U.S. laws): Operational use, service delivery, and analytics

We do not sell personal data. We do not use data for profiling or automated decision-making.

4. Your Rights

For United States Residents:

Depending on your state (CA, CO, VA, CT, etc.), you may have the right to:

Know what personal data we collect
Access, correct, or delete your data
Opt out of data sharing or targeted advertising
Limit use of sensitive personal data
Appeal decisions regarding data requests

To exercise your rights, email us at hello@akaliterary.com with the subject “Privacy Request – U.S.”

For EU/UK Residents (GDPR):

You have the right to:

Access your data
Correct inaccuracies
Erase your data (“right to be forgotten”)
Restrict or object to processing
Data portability
Withdraw consent at any time
Lodge a complaint with a supervisory authority

To exercise GDPR rights, email us at hello@akaliterary.com with the subject “Privacy Request – GDPR”

5. Data Sharing and Third Parties

We may share personal data with trusted third-party vendors for business functions such as:

Email and newsletter delivery
Secure file submissions
Cloud hosting and IT support

All vendors are required to protect your information under data processing agreements.

We do not sell, rent, or allow third-party advertising on our site.

6. Data Retention

We retain personal data only as long as necessary for:

Evaluating submissions (up to 24 months)
Providing services to clients (per legal/contractual requirements)
Operating our business or complying with legal regulations

You may request deletion at any time.

7. Security Practices

We protect your information using:

Encrypted data transmission (SSL)
Access controls and user authentication
Secure, U.S.-based data storage
Regular system monitoring and updates

While no system is 100% secure, we implement commercially reasonable safeguards to protect against unauthorized access or disclosure.

8. Cookies and Tracking

We use essential and analytical cookies. These help us understand site performance and user experience.

You may manage cookie preferences via your browser or our cookie consent banner.

We do not use cookies for cross-site behavioral advertising.

9. Children’s Privacy

Our site is not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If we learn we have collected such data, we will delete it promptly.

10. International Data Transfers

If you’re located outside the United States, be aware that your information may be transferred to and processed in the U.S. or other jurisdictions where our partners operate. We take appropriate safeguards to protect your data during these transfers (e.g. Standard Contractual Clauses for GDPR).

11. Your Choices

You can always:

Unsubscribe from email communications
Request access or deletion of your information
Decline non-essential cookies
Contact us with any privacy concern

We will never penalize or discriminate against you for exercising your privacy rights.

12. Updates to This Policy

We may update this privacy notice as laws evolve or as our business grows. Any changes will be posted here with the new effective date. We encourage you to check this page periodically.

13. Contact Information

AKA Literary Management

Email: hello@akaliterary.com

Subject Line: Privacy Inquiry

We’re here to honor your trust — on and off the page.